Position Summary
Under the direction of the Program & Operations Manager, the After School Program & Adultish Site Lead is responsible for overseeing daily operations at the Rogers After School Program location and the Adultish Program, currently held in Elk River. This position plays a key role in creating and maintaining a safe, welcoming, organized, and supportive environment for program participants, volunteers, and families.
The Site Lead coordinates program logistics, facilitates activities, supports participant engagement, and serves as an on-site resource for volunteers and families. This position requires strong organizational skills, effective communication, and a passion for fostering positive experiences that support the mission and values of the organization.
This is a non-exempt, part-time position averaging 16–20 hours per week (Monday-Thursday between the hours of 1:45-5:15 PM, and Tuesday until 7:45 PM). Compensation is $15-$18 per hour based on experience.
Essential Duties and Responsibilities
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded or modified by management as organizational needs change.
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Program Leadership & Site Coordination
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Open, prepare, and organize program spaces prior to scheduled activities and events.
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Provide on-site leadership, supervision, and support to volunteers and program participants.
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Foster a positive, inclusive, and respectful environment that promotes participant engagement and well-being.
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Ensure participant attendance records, sign-in/sign-out procedures, and program documentation are completed accurately and maintained appropriately.
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Facilitate activities, lead group discussions, and encourage meaningful participation.
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Share educational materials, resources, and support information with participants as appropriate.
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Coordinate and distribute snacks and refreshments in accordance with program guidelines.
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Oversee program closing procedures, including participant dismissal, volunteer check-out, space cleanup, and security of the facility.
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Monitor program spaces to ensure cleanliness, safety, and adherence to organizational policies and procedures.
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Activity Planning & Program Support
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Collaborate with staff to develop, plan, and implement engaging activities that align with program goals and participant interests.
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Provide recommendations for program enhancements based on participant and volunteer feedback.
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Assist with evaluating program effectiveness and identifying opportunities for improvement.
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Support special projects, events, and initiatives related to program operations and participant engagement.
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Inventory & Organization
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Monitor and maintain inventory of program supplies, snacks, educational materials, and other resources.
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Communicate supply needs in a timely manner to ensure program readiness.
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Maintain organized storage areas and program spaces to support efficient operations.
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Ensure materials and resources are accessible, properly stored, and replenished as needed.
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Communication & Relationship Building
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Maintain regular communication with the Program & Operations Manager regarding program updates, needs, concerns, and successes.
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Communicate effectively with volunteers, participants, families, and community partners as needed.
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Serve as the primary on-site point of contact for parents and guardians, addressing questions and concerns while escalating issues to the Program & Operations Manager when appropriate.
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Build positive relationships with participants, volunteers, and families to support a welcoming and connected program environment.
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Additional Responsibilities
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Attend staff meetings, trainings, and professional development opportunities as requested.
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Support organizational events and initiatives as needed.
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Perform other duties as assigned by the Executive Director or Program & Operations Manager.
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Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience
Requires education generally equivalent to an associate’s degree from a two-year college or technical school and two years related experience and/or training or high school education and at least four years related experience and/or training.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to deal with problems involving a few concrete variables in standardized situations.
Reasoning Ability
Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or touch objects. The employee is occasionally required to stand, walk, sit, reach above shoulders, climb or balance, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds when stocking office supplies. Specific vision abilities required by the job include close vision and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
